Privacy Policy

Introduction

We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you:

  • Visit our website
  • Become a member
  • Use our services
  • Submit genealogical information
  • Interact with our organization

Information We Collect

Personal Data

We collect information that you provide directly to us:

  • Name and contact information
  • Membership details
  • Payment information
  • Genealogical records and family history
  • Communications preferences
  • Login credentials
  • Chapter and state affiliations

Automatically Collected Data

When you visit our website, we automatically collect:

  • IP address
  • Browser type
  • Device information
  • Cookies and usage data
  • Access times and dates

How We Use Your Information

We use your personal data for:

  • Processing membership applications
  • Managing your account
  • Providing member services
  • Sending newsletters and communications
  • Processing payments
  • Maintaining genealogical records
  • Organizing events and meetings
  • Responding to inquiries
  • Improving our services

Data Sharing and Disclosure

We may share your information with:

  • State societies and local chapters (for members)
  • Payment processors for dues collection
  • Service providers who assist our operations
  • Other members (limited to directory information you approve)
  • Legal authorities when required by law

We do not sell your personal information to third parties.

Member Directory

Our member directory is available to current members and includes:

  • Names
  • Membership numbers
  • Chapter affiliations
  • Ancestor connections (as approved)

Genealogical Information

We treat ancestral and genealogical information with special care:

  • Records are maintained securely
  • Access is limited to authorized personnel
  • Information is used only for organizational purposes
  • Historical records may be preserved for heritage documentation

Data Security

We implement appropriate security measures to protect your data:

  • Encrypted data transmission
  • Secure data storage
  • Limited staff access
  • Regular security updates
  • Incident response procedures

Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate information
  • Request data deletion (where applicable)
  • Opt-out of communications
  • Control directory listings
  • Request data portability
  • Lodge privacy complaints

Cookies

We use cookies to:

  • Maintain your session
  • Remember preferences
  • Analyze website usage
  • Improve user experience

You can control cookie settings through your browser.

Children’s Privacy

We do not knowingly collect data from children under 13. Youth memberships require parent/guardian consent and management.

Changes to This Policy

We may update this privacy policy periodically. Significant changes will be notified to members and posted on our website.

Contact Us

For privacy questions or concerns:

  • Email: [Privacy Officer Email]
  • Mail: [Organization Address]
  • Phone: [Contact Number]

California Privacy Rights

California residents have additional rights under the CCPA:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of information sales
  • Right to non-discrimination for exercising rights

International Data Transfers

If we transfer data internationally, we ensure appropriate safeguards are in place to protect your information.

Retention

We retain personal data only as long as necessary for:

  • Membership administration
  • Legal requirements
  • Historical record preservation
  • Organizational purposes